Clerk of the Board

Participating in Board of Supervisors Meetings during the COVID-19 pandemic

Due to the COVID-19 public health emergency, the County of Shasta is adapting the way that Board of Supervisors meetings are conducted. 

Special Meetings:

Due to shorter timeframes associated with Special Meetings, please note that timeframes and guidelines provided below may be modified in some cases.  Please refer to the information provided on the agenda or call the Clerk of the Board at (530) 225-5550 to confirm.

Regular Meetings:

Due to the COVID-19 public health emergency, the County of Shasta is adapting the way that Board of Supervisors meetings are conducted.  Modifications have been made to protect public health while still encouraging engagement from the public.  Reasonable accommodations will be made for individuals with disabilities, with any doubt being resolved in favor of accessibility.

Meetings of the Board of Supervisors are currently open to the public at limited capacity.  Once the available seats are filled, members of the public wishing to address the Board may wait in line outside of the Chambers.  Individuals waiting in line shall maintain six feet of distance between themselves and others at all times.  These individuals will be allowed entry to make their comment and then must exit the Board Chambers if there is no available seating.  Those entering the Board Chambers shall maintain six feet of distance between themselves and others at all times.  Individuals must wear a face covering unless exempted by state order.

Members of the public are strongly encouraged to consider the following alternative channels that have been made available for remote participation:

WATCH:

Video iconWatch a livestream of the meeting online or view the recording any time after the meeting concludes. 

COMMENT:

Provide public comment via telephone or submit public comment and documents in writing via email or U.S. mail on any agenda item or any item within the Board's subject matter jurisdiction, regardless of whether it is on the agenda for Board consideration or action.

phone clipart 3 Providing public comment by telephone:

  1. When the Chair announces the ability to provide public comment during the Public Comment-Open Time Period, for the Consent Calendar, or for any other agenda item which you would like to comment on, call the conference line at (978) 990-5000 and use access code 704163#. You will be called upon and unmuted when it is your turn to speak.
  2. If you simply want to observe the meeting and do not wish to make a comment, you do not need to call the conference line and may observe the meeting via livestream.
  3. You will be called upon should you dial in to the conference line.
  4. Please call in at the time the Chair announces public comment for the item or items you want to speak about. You may call in multiple times for every opportunity that is provided for public comment during the meeting.

computer graphic  To submit comments and documents electronically before or during the meeting:

  1. Email your comments and documents to clerkoftheboard@co.shasta.ca.us
  2. State "Public Comment for Board of Supervisors Meeting" in the subject line of your email so it is easily identifiable to staff.  If your comment pertains to a particular item on the agenda, please also reference the agenda item number (e.g. Agenda Item R2).
  3. Emails must be received by 5:00 p.m. one day prior to the meeting in order to ensure that they will be reviewed by the Board of Supervisors prior to the meeting.
  4. Emails will not be read verbally by the Clerk of the Board during the meeting.  Emailed comments and documents received will be provided to the Board for their review prior to or during the Public Comment - Open Time Period provided on the agenda.

Public Comment To submit comments and documents by U.S. mail prior to the meeting:

  1. Forward comments and documents to the Clerk of the Board to arrive no later than 5:00 p.m. one day prior to the meeting.
  2. Mail to Shasta County Clerk of the Board, 1450 Court Street Suite 308B, Redding, CA 96001.
  3. All such mailed comments and documents will be provided to the Board for their review prior to or during the Public Comment - Open Time Period provided on the agenda.

If you would like to request an accommodation due to disability, please contact the Clerk of the Board at (530) 225-5550.  To better enable us to assist you, please contact us with your request at least 24 hours prior to the meeting.

Thank you for helping us to protect the health of our staff and members of the public.  If you have any questions, please contact the Clerk of the Board at (530) 225-5550.

Matt Pontes, County Executive Officer/Clerk of the Board

Mary Williams, Deputy County Executive Officer

1450 Court Street, Suite 308B
Redding, CA  96001
Phone: (530) 225-5550
Fax: (530) 225-5189
Email: clerkoftheboard@co.shasta.ca.us

 

The Clerk of the Board serves the people of Shasta County by providing equitable and transparent access to business conducted by its Board of Supervisors.  Staff are committed to providing the public with excellent customer service, accurate and timely information, and integrity.

Clerk of the Board staff prepare agendas, minutes, and legal notices for Board of Supervisors meetings; communicate actions taken by the Board; maintain official records for the Board of Supervisors; and manage several other duties which contribute to transparent and accessible government.

To request records or to seek information about your Board of Supervisors, please contact us.

 

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